IRONOAKS ASSOCIATION
BOARD OF DIRECTORS MEETING MINUTES
APRIL 18, 2007
Directors present: Duane Pontek, President, Judith Weaver, Vice President/Secretary, Bob Deken, Treasurer, and member Chuck Sloan.
The meeting was called to order at approximately 9:00 AM and was held in the dining room alcove in the Oakwood Clubhouse.
Approval of Minutes: Mr. Deken made a motion to approve the minutes of the April 4, 2007 Board meeting. Mr. Sloan was the second. The motion passed.
Approval of Reserve Item – Chairs
Mr. Deken, with the recommendation of the F&B Committee, made a motion to purchase 100 chairs at the cost of $36,320.00. This goes under Asset 1190 in the Reserve budget. Mr. Sloan was the second. The motion passed.
New Business:
Appeals Committee Request Regarding Overnight Parking Mr. Joe D'Amore, Chair of the Appeals Committee asked the Board to consider making the first offense fine for parking overnight on the street $10.00. Mr. Deken made the motion with the stipulation that the final solution be adopted as part of the update to the Rules & Regulations and that the citation wording is in accordance with State statutes. Mr. Sloan was the second. The discussion centered on the process of issuing fines. The motion passed. Ms. Weaver will report back at a future meeting on the wording.
General Manager's Report – The report is attached to the minutes.
Ms Weaver made a motion to bring forward $8535.00 from the Reserve Account for roof replacement at Poolside Cafe. This is under Asset 1184 in the Reserve Budget. Mr. Deken was the second. The motion passed.
Asset items 1341, irrigation pump at a cost of $6928.00, and 1244, small wares at a cost of $3423.00, from the Reserve Account have been purchased. Since these items were budgeted in 2007 they do not need Board approval.
Old Business:
Publication Distribution Ms. Weaver: The magazine had no authorization to publish information taken from the IronOaks website. There is not a signed agreement. The HOA was asked to participate and said no; the HOA wishes were not respected. Mr. Bold, founder and president of HOA Publications, spoke on behalf of the company. The Board agreed to put a notice on the IronOaks website notifying homeowners that it is not a sanctioned publication.
Architectural Review Proposal Mr. Deken made a motion to accept the new scope of work from Peter Winkler and the expenditure for the first two phases. Mr. Sloan was the second. Mr. Flynn: The first two phases estimated expense would not exceed $7,000. There is $20,000 in the capital budget that has been approved for this project. This is a study of all facilities with respect to usage. The motion passed.
Gates Update Mr. Pontek reported that the first phase count at the North Dobson gate is complete. The busiest gate is EJ Robson. The intent of the study is to see how many more cars would go through the gates if the North Dobson gate exit side was left open. Several security companies have been contacted in order to investigate alternate gate entry devices.
Reciprocal Agreement with Phase II The agreement states that if IronOaks does not have an amenity that Cottonwood Palo Verde has there is no reciprocal. Amenities can be used by IronOaks members either as a guest of a Cottonwood Palo Verde owner or under a fee agreement. There is no apparent benefit or harm to IronOaks homeowners as a result of this document. Cottonwood Palo Verde has the right to their facilities as set forth in the agreement whether it is signed or not. Mr. Deken made a motion to sign the new reciprocal agreement. Mr. Sloan was the second. The vote was two to two; no action was taken.
Update on Re-Plat Request for Unit 47C Ms. Weaver provided information from the Maricopa County Planning Department that indicates that in 1999 the plan was approved to build all four wings of the Renaissance. The front wings will remain as apartments and the back two wings will be condos. The Renaissance will be subdivided into the front and back wings. Phase 3 of that original plot request is to build a skilled nursing facility. This will be located where the construction offices now are. The condominium wings will be called Robson Residence. The sign that is posted is to announce a public hearing for parking only.
Other Business:
Ms. Weaver is working with AAM to prepare the ballot for the annual meeting that will be held on June 6th. Ms.Weaver will coordinate communication efforts with the Unit Captains Committee and the Webmaster, Jim Ivey.
Ms. Weaver received a request from CRAMA asking that the HOA to do a mailing and write a cover letter stating that CRAMA's position on Memorial Airport is a topic of direct interest to the residents. CRAMA would add an enclosure. They are asking for the HOA to pay for the mailing. All Board members declined the request.
Mr. Flynn: One or two homeowners have complained about a construction company doing business in IronOaks. Mr. Flynn informed these homeowners that the HOA does not intervene in a signed contract. After discussion, the Chair of the ALC was given direction to discontinue handing out a list of vendors that do business in IronOaks.
Ms. Weaver made a motion to adjourn. Mr. Sloan was the second. The meeting adjourned at 11:20AM.
Recorded & transcribed by
Karen Jorgensen