IRONOAKS ASSOCIATIONBOARD OF DIRECTORS
MEETING MINUTES
APRIL 4, 2007

Directors present: Duane Pontek, President, Judith Weaver, Vice President/Secretary, Bob Deken, Treasurer, and member Chuck Sloan via teleconference.

The meeting was called to order at approximately 9:00 AM and was held in the dining room alcove in the Oakwood Clubhouse.

Approval of Minutes: Mr. Deken made a motion to approve the minutes of the March 21, 2007 Board meeting. Ms. Weaver was the second. The motion passed.

Treasurer's Report – Bob Deken

The report is attached to the minutes. (not contained on website)

General Manager's Report – Ken Flynn

RCI has put granite on the golf cart staging area
The two palm trees in Ironwood that needed to be removed have been taken out. The block wall has been repaired
Since there was no feedback, the Cancellation and Registration forms will be implemented
Defibrillators have been purchased at a cost of $8684.00
Dave Erwin has been promoted from HOA Compliance Auditor to Director of the ALC effective this week. Karen Jorgensen will now be the Administrative Assistant to the General Manager and Board of Directors
There was a meeting with ALC to discuss restructuring the committee focus and responsibilities
An HOA magazine will be distributed to homeowners. Opinions will be asked for feedback as to whether it will be a worthwhile advertising tool
The reciprocal agreement should be reviewed by the Board. It may no longer be beneficial for IronOaks to participate
The Riggs Road tunnel is still is not repaired and therefore Maricopa County has not given ownership to Phase 2
There is a utility reimbursement of $8904 will be forthcoming from RCI. A water usage meter was mistakenly transferred from RCI to the HOA
Workers compensation policy renewal has been accepted at a cost of $30,000/year. There is an increase of $5000 over last year

Old Business:
Appeals Policy/Rules & Regulations Change Ms. Weaver made a motion to change the Rules & Regulations to allow a homeowner to appeal a citation prior to paying the fine. This is done in order to comply with Arizona Statute. Mr. Deken was the second. The motion passed.
Architectural Review Proposal Mr. Flynn: $20,000 was put into the 2007 budget to review the HOA master plan as it relates to space. Mr. Deken made a motion to accept the proposal from Peter Winkler with the provision that the Board or an ad hoc committee give direction so the study is expanded to include a comprehensive plan to include Poolside and the Arts & Crafts building. Mr. Sloan was the second. The motion passed.

New Business:
Appointment of Election Committee Chair Mr. Pontek made a motion to appoint Herb Lienenbrugger chairman of the Election Committee. Mr. Sloan was the second. The motion passed.  Mr. Sloan will edit the draft of the Election Committee Charter for review by the Board at their next meeting.
Golf Cart Path to EJ Robson Library Mr. Bernie Lee, a library volunteer, explained that accessibility to the library is only available off of Riggs Road. A cart path is proposed from the Renaissance parking lot along the frontage easement area into the library parking lot. RCI would provide engineering and project management; the Friends of the Library group would raise the money needed.  The property for the cart path is not owned by the HOA so there is no involvement being requested by it.
Unit 47C Re-plat Request There is an additional residential building that was built on the Renaissance property. Ms. Weaver will contact the Maricopa County Board of Appeals concerning the fact that no one had a chance to voice an objection to this construction. The set back variance for extra parking spaces is a separate issue and there will be a public hearing on it.
Unit 45C Warranty Deed There are three issues with accepting the deed to this Unit. The first is the concerns about the perimeter wall; second, repairs are required to areas where pilasters were removed to create cut-throughs; and, three, there was a promise of a cart path from that area to the Safeway shopping center that was not built. Ms. Weaver will follow up with outside counsel to communicate the decision of the Board not to accept the property at this time.

Other Business:
Mr. Deken led a discussion regarding community access and ways to identify visitors and vendors who need access.

Mr. Deken made a motion to adjourn. Mr. Sloan was the second. The meeting adjourned at 11:15 AM.

Recorded & transcribed by
Karen Jorgensen