BOARD MEETING MINUTES
November 29, 2006
Directors present were: Duane Pontek, Pres., Bob Deken, Treasurer, Judith Weaver, VP/Sec’y, Wayne Divoky, and Chuck Sloan. Also in attendance was Ken Flynn, GM.
The meeting was called to order at approximately 8:00AM.
The minutes of the November 20th meeting were approved. The agenda was approved with the addition of one item: holiday pool hours.
The following items were discussed and action taken:
1. The Reserve Policy was approved as written with one amendment. The policy was amended to provide
that 100% funding is the goal, with the provision that it may not be below 80%. This is intended to give the
Board the flexibility it needs to make adjustments. The vote was unanimous.
(motion by Mr. Deken, second by Mr. Divoky)
2. A Potluck Policy was proposed but action on this item was tabled to allow for revisions to the proposal and
presentation of the policy at the next Board meeting. Ms. Weaver will draft the policy and an accompanying
Release Document. Until a new policy can be instituted the motion was made to amend the existing policy to
include the Ironwood and Poolside Café as sites available for potlucks. The vote was unanimous.
(motion by Mr. Deken, second by Mr. Sloan)
3. A Memorial Policy that provides Association facilities at nominal costs for memorials was approved. The
vote was unanimous.
(motion by Ms. Weaver, second by Mr. Sloan)
4. A reconfiguration of gate usage and guard staffing was approved. The Robson/Riggs gate will be staffed
during daylight hours for the purpose of monitoring construction traffic \to the construction site near the gate.
Residents may still use this gate. The gate at Sun Lakes Blvd./Riggs will serve as the main gate and will be
staffed seven days a week. Residents will be notified of this change. In addition, a temporary gate house will be
erected on Dobson inside to the gates to monitor ingress/egress at that gate. These changes will be reassessed
after the first quarter of experience. A full study of gate changes and potential re design will be done by a
subcommittee of the Patrol and Gates Committee in conjunction with the Image Committee and the Property
Committee. The vote was unanimous.
(motion by Ms. Weaver, second by Mr. Divoky)
5. A presentation was made by the DEI survey company to explain a need to increase the bid amount previously
approved by the Board. The explanation given centered on the increased scope of the project over and above
DEI's initial understanding of the items to be covered. There are increase roadways, because they are now
looking at perimeter road ways, e.g. Riggs, Alma School. The project is further complicated by themanner in
which the plats were transferred as approximately 30 parcels and deeds. The motion was made to approve time
and materials not to exceed $70,000 for this work. The vote was unanimous.
(motion by Mr. Deken, second by Mr. Sloan).
At approximately 10:15 the Board meeting recessed until the completion of a meeting with Committee Chairs to review the preliminary budget.
The Board meeting resumed at approximately 12:30PM, at which point a motion was made to adjourn, with another meeting to be held on December 4th. The motion passed unanimously.
(motion by Mr. Deken, second by Mr. Divoky)
Submitted by:
Judith Weaver
Vice-President/Sec’y