BOARD MEETING MINUTES
October 25, 2006
Directors present were: Duane Pontek, Pres., Bob Deken, Treasurer, Judith Weaver, VP/Sec'y, Wayne Divoky, and Chuck Sloan. Also in attendance was Ken Flynn, GM.
The meeting was called to order at approximately 10:30AM.
A discussion was held concerning the proliferation of signs and the potential need to review the rules regarding them. A motion was made by Mr. Deken, seconded by Mr. Divoky to refer this matter to the ALC committee for study to determine if the current rules are being followed and to determine if yard signs are being used in the absence of an active listing. The vote was unanimous in favor of the motion.
Security: Mr. Divoky brought up an issue raised by two homeowners who identified non-homeowners coming into the clubhouse after 10pm. Questions were raised concerning their gaining entrance into the community and the operating hours of the clubhouse. Mr. Flynn will follow up with Jerry Alexander to determine the feasibility of adding a position to patrol the public areas between the hours of 6:00pm and 12:00pm.
Policy Files: The Board expressed concern that the Association files regarding Board policy may be incomplete and may not be in a uniform format. Ms. Weaver will work with a volunteer, to be identified, to check the files and to reorganize the policy files.
Transition Update: Mr. Divoky reported on the transition negotiations and the number of activities that are underway. He will give a report to homeowners at the Town Hall meeting scheduled for Nov. 8.
August Financials: Mr. Deken reported that the August financials have been received in draft form and that he is working with AAM and the newly designated controller for the HOA to work out some issues with the reports. He will forward the financials for July and August to the Finance Committee so that they can report to the Board.
In a related matter the Board discussed the finalization of the proposed budget and Mr. Flynn will schedule a meeting for committee chairs and the Board to establish a budget that can be presented to homeowners in December.
Reserve Study: Mr. Deken informed the Board that the Finance Committee will be scheduling a meeting with the Board to review the draft report from RDA when it is completed.
November 8th meeting: The format for the meeting will be a Town Hall to hear the logo proposal from the Image Committee.
The Board went into closed session and after returning to open session there was no additional business to discuss.
The meeting was adjourned at approximately 2:00PM.
Submitted
Judith Weaver
Vice-President/Sec'y